YOUTH SERVICE COMMITTEE (DEEDS) SUPER COMMITTEE
Youth Exchange Subcommittee,
EOU Scholarship/ Scholar-Athlete Committee;
Special Olympics Picnic
The primary purpose of the Committee is to promote the five-year goals of the club, specifically:
• Youth Service, a primary focus
• Strengthen youth exchange through family recruitment processes
• Enhance existing scholarship programs
• Continue support for Dictionary Project, RYLA, DEFY, Backpack, Special Olympics
Youth service is at the core of La Grande Rotary’s mission and vision for the community. Approximately 75% of the yearly budget goes to DFY, dictionaries, scholarships, youth exchange, and Special Olympics picnic. With so much of Rotary dependent on how these service projects relate, interact and impact one another, enhanced communication, encouragement and support may help the individual leaders in this area to be more successful. The purpose of this committee is communication, brainstorming, and encouraging support for each individual chair and their charge. The super committee is not the default to complete all the work of each sub committee. All of the club and club friends must accomplish all of the DEEDS of Rotary.
General Principles and Responsibilities of the Committee
• The super committee will meet as directed by the President and Board of the club on a periodic basis at assigned noon meeting slots. In this way the burden on additional external meetings will be minimal or none. The committee may need to meet outside of the quarterly meetings so that tasks are getting completed. The quarterly meetings are for ‘checking in’ with the bigger group. The super committee chair should check-in with each subcommittee and develop a schedule of club reminders–monthly 5 minute status report of activities. The main objective of this activity is to keep the work of supporting youth persistently before the club.
• The super committee will develop a yearly calendar of foci. For example, the calendar year typically gears up each of the following events:
Late Summer, Special Olympics Picnic
Early Fall, Dictionary Project
Winter, Youth Exchange Ski Trip/DFY Fund Raiser
Spring, DFY Lunch
Spring, Youth Exchange Planning/Scholarships/Dictionary grant
Quarterly meetings should focus on the tasks ahead so that the chairs of the sub committees can explain the service project in terms of scope and needs. The super committee members can offer suggestions and encouragement as the tasks are planned.
• The super committee will be asked to look at the yearly budget for youth service projects and given responsibility to recommend any changes in allocations to any of the areas. This is especially important where budgetary reductions may be implemented.
• The super committee will be asked to evaluate new service projects in the youth service area to determine “fit” for the club.
• The super committee will recommend to the President and Board of the Club when formal and informal presentations about each activity should be promoted to the club.
• The super committee will review fund raising plans that they may suggest for each project or may review Board recommendations for fund raising for their specific work.
• The super committee should recommend how the club should promote and advertise the accomplishments of each service project through web, print, radio, etc. This should be forwarded to the communications committee.
Initial Tasks (January 28)
• The chair/team leader will carefully outline the purpose and goals of the super committee emphasizing that 1) The purpose is to provide collegial support to each sub committee and an avenue for communication and promotion of the work, and 2) that the super committee is not responsible for the completion of the tasks within each sub committee—the club and club friends are the workers for these tasks.
• The chair/team leader will develop the idea of a yearly calendar so that each sub committee has the support of the larger think tank prior to their need to act.
• The chair/team leader should select the winter Youth Exchange Ski Trip as an example. Chris Taylor would be asked to summarize his area and the upcoming needs. The group should ask questions, Chris provides information and offers areas of concern/need. The super group can then help Chris think through the activity and provide suggestions.
* If there is ample time, the DFY fund-raiser can be discussed as well.
• The outcome of the first meeting should be:
-an expectation of the next meeting effort in early March say, to help the next group think through their needs (Scholarships/DFY lunch/communication).
-a calendar of needed discussions prior to the work of each sub committee and a recommended cycle of formal club presentations about the work of K-16 youth projects. How often should the club be made aware of what we do?
-a recommendation about how to advertise/communicate the need for host families, the DFY fund raiser, the outcome of each of these events, etc.